ISO 45001:2018: A New Occupational Health & Safety Management System Standard set to transform the workplace practices globally.
ISO 45001 Standard is a new Occupational Health & Safety Management System Standard introduced from ISO. It is based on OHSAS 18001 – the internationally recognized and adopted British Standard for Occupational Health & Safety. This standard has been designed to help enterprises of all sizes and industries minimize the workplace injuries and illnesses around the world.
The standard was developed by a committee of occupational health and safety experts, and follows other generic management system approaches such as ISO 14001 and ISO 9001, making use of the Common Framework. The ISO 45001 standard provides a robust and effective set of processes for improving work safety in global supply chains. Designed to help organizations of all sizes and industries, the new International Standard is expected to reduce workplace injuries and illnesses around the world.
Organizations already certified to OHSAS 18001 will have three years to comply with the new ISO 45001 standard, although certification of conformity to ISO 45001 is not a requirement of the standard.
Scope & Application
ISO 45001:2018 helps an organization to achieve the intended outcomes of its OH&S management system. Consistent with the organization’s OH&S policy, the intended outcomes of an OH&S management system include:
a) Continual improvement of OH&S performance;
b) Fulfilment of legal requirements and other requirements;
c) Achievement of OH&S objectives.
This standard is applicable to any organization regardless of its size, type and activities. It is applicable to the OH&S risks under the organization’s control, taking into account factors such as the context in which the organization operates and the needs and expectations of its workers and other interested parties.
It does not state specific criteria for OH&S performance, nor is it prescriptive about the design of an OH&S management system.
It enables an organization, through its OH&S management system, to integrate other aspects of health and safety, such as worker wellness/wellbeing.
It does not address issues such as product safety, property damage or environmental impacts, beyond the risks to workers and other relevant interested parties. This standard can be used in whole or in part to systematically improve occupational health and safety management. However, claims of conformity to this document are not acceptable unless all its requirements are incorporated into an organization’s OH&S management system and fulfilled without exclusion.
ISO 45001 Requirements
All the requirements in ISO 45001:2018 Standard are intended to be incorporated into any OH&S management system. The extent of the implementation will depend on factors such as the health & safety policy of the organization, the nature of its activities and the risks and complexity of its operations.
The organization shall establish, document, implement, maintain and continually improve an OH&S management system in accordance with the requirements of this ISO 45001:2018 Standard and determine how it will fulfil these requirements.
The organization shall define and document the scope of its OH&S management system.
The OH&S management system documentation shall include:
1. Health & Safety policy and objectives;
2. Scope of the OH&S management system;
3. Documents & Records for operational controls;
4. Documents and records for effective implementation and monitoring of the system.
7 key changes from OHSAS 18001 to ISO 45001
- Annex SL – introduction of High level structure (10 clauses).
- Context of Organization – Understanding the organization and its context, internal and external issues considering workers needs and expectations related to OH&S.
- Risk Based Thinking.
- More emphasis on Top management commitment.
- Leadership and worker participation.
- The term ‘process (es)’ has replaced ‘procedures’ in ISO 45001.
- Management of changes to be ensured.
Transition from OHSAS 18001 to ISO 45001
If you have certification to OHSAS 18001, you will need to migrate to ISO 45001 to maintain the validity of certification. ISO 45000 has been published so there is need to plan the migration.
ISO 45001 Transition Timeline
ISO 45001:2018 Implementation Benefits
Key benefits to your organization:
- Acts as a framework to organizations to identify and control health and safety risks, reduce potential accidents, aids legal compliance and improves overall occupational health and safety performance.
- It will benefit society. With internationally recognized occupational health and safety systems in place, the number of incidents and accidents will be reduced, lowering the disruption to operational processes of the businesses.
- Measure and monitor achievement of your performance objectives.
- Can be integrated with other management systems such as QMS ISO 9001 and EMS ISO 14001
- Establish clear roles, responsibilities and authorities for personnel who manage, perform and verify activities having an effect on the OH&S risks of the organization’s activities, facilities and processes.
- Ensure that personnel are competent to perform tasks that may impact OH&S in the workplace.
- Ensure active monitoring of regulations and legal requirements.
- Ensure that OH&S information is communicated to and from employees and other stakeholders effectively
- Ensure the necessary measures and specified conditions are in place to control identified risks.
- Define plans and procedures to identify the potential for and response to emergency situations.
- Formalize incident investigation process.
- Monitor and measure OH&S performance on a regular basis.
- Reduce insurance costs through demonstrating better risk management.
- Lead to a better public perception of your organization and you could also gain a competitive advantage, leading to improved sales opportunities.
- Understanding how statutory and regulatory requirements impact on the organization and your customers.
- Customer Confidence, Satisfaction and Trust.
- Ability to Differentiate Organization for Competitive Advantage.
- Organizations can set measures for service providers.
- Helps in understanding the internal and the external issues on the needs and expectations of the interested parties.
- Better understanding of compliance status all times.
Why Choose 4C Consulting ?
4C Consulting Pvt. Ltd. team possess hands on experience in implementing Health & safety tools that would help to gain early benefits. We will help our clients to navigate their way through the changes by providing them complete transition guidance documents for them. In order to show your management system remains compliance, we will keep in touch with you via emails, white papers, and webinars.
Our Sales team will be happy to talk to you for timing for assessments visits and duration. Let our team at 4C Consulting help you implement a Safety Management System based on ISO 45001 or help you transition from OHSAS 18001 to ISO 45001.
We offer a customized training program on ISO 45001:2018 for
ISO 45001 Know More
What are the key benefits of implementing ISO 45001?
The benefits to Implementing ISO 45001 are endless and when implemented correctly it provides the company with an effective tool that will show return on investment. With continued increases in insurance premiums, increased injury claims and spiraling health care costs the question companies need to ask themselves if they can afford not to implement ISO 45001.
How can an organization prepare for the expected changes?
If you are currently certified, you need to:
- Monitor the changes,
- Talk to your assessor or the Client manager,
- Considering the existing integrating opportunity with the existing management system,
- Aware the Senior management about the changes that are coming,
- Developing a transition plan.
The transition period is likely to be two-three years’ time to move your business to a new standard.
Can the ISO 45001:2018 standard be integrated with other management systems?
- ISO 45001:2018 can be integrated with the ISO 9001 (Quality) and ISO 14001 (Environmental) management systems standards, in order to facilitate the integration of quality, environmental and occupational health and safety management systems by organizations, should they wish to do so.
- The overall structure of the standard is similar to other relevant standard and many key requirements are common to all systems (e.g. policy, objectives, document control, internal auditing, and management review, corrective and preventive actions).
- Such integrated standardization approach allows certification bodies to provide organizations with Integrated Management System certification including all the three major standards for Quality, Environment, Health and Safety.